eKadence

Aside from using other programs to host conferences, teachers can also conveniently create and host conferences within eKadence.

Creating Conferences

On the conferences page, teachers can simply click on the [+] Create Conference button to create a conference.

Clicking on [+] Create Conference will redirect the teacher to a new interface where teachers can adjust the settings for the conference. Here is a list of every setting that is present on this screen:

• Title -  Name of the conference.
• Disable private chat - Disables private chat between attendees.
• Mute Students on start - Students are muted upon entering the meeting.
• Disable shared notes - Notes cannot be shared.
• Disable student webcams - Webcams cannot be activated.
• Webcams only for me (Teacher) - Only the teacher will be able to see webcams.
• Automatically start recording - The meeting will automatically be recorded when it is started.
• Students can view the recording - Students will be able to see a recording of the meeting after the meeting has taken place.
• Start Date/Time - Adjust the start date and the start time for the meeting.
• Duration - Adjust how long the meeting will/should last.
• Occurrence (options for this are): - How many times the meeting will occur
  • Does not repeat
  • Every Weekday
  • Weekly on
  • Custom occurrence
• Upload presentation
  • Upload a presentation for the meeting from a computer or Google Drive

• Is Graded (Checkbox) - Select whether the meeting will be graded or not.
  • Formative Checkbox (only if Is Graded is checked)
• Share conferences with multiple classes - Connect the meeting to multiple classes
• Assign to only specific students - Assign the meeting to only certain students
• Invite Other Classes - Invite other classes to the meeting.
• Do not notify Students - Disables sending a meeting notification to students. 

Active Conferences

From the Active Conferences screen, teachers will see all conferences that are Happening Now and conferences that are Upcoming.

For conferences that are happening now, teachers can start/join conferences, share conferences (clicking on this will create a link that teachers can copy and send to other attendees), or edit conferences. 

For upcoming conferences, teachers will be able to start the conference and/or add outside attendees to the conference. Teachers can also start conferences from the Upcoming Conferences Widget, located on the dashboard. 

Clicking Start on any conference will allow teachers to select to start the conference using either BigBlueButton or Zoom. Teachers can also use Class.com to start a conference. Please see our article on connecting Class.com for linking to conferences.

Adding an Outside Attendee

Teachers can add/remove Outside Attendees to any conferences by clicking on Outside Attendee through the Active Conferences tab on the conferences screen. Enter in an eKadence user's email then select enter. This will add the user to the conference as an outside attendee. 

Completed Conferences

After a conference has been completed, teachers will have different actions for each conference that has been completed. Teachers can delete the conference, view the conference stats, play back the conference recording (this is only available if teachers selected Automatically Start Recording when creating a conference), delete recordings, and select whether students can view the conference recording or not. Selecting Delete Meeting will move the conference to the Archived tab; however; teachers will not be able to restore any deleted recordings.

View Stats

After a conference has been completed, teachers can select View Stats from the Completed Conferences tab to see all of the stats from the desired conference. Upon entering the stats page displays:

Conference Overview

• Class
• Title
• Date & Time 
• Duration
• Number of moderators
• The ratio of teacher to student speaking time

Engagement Statistics

• Number of participants speaking
• Number of participants sending messages
• Number of participants raising hand
• Number of participants who used emojis

Polls

• The polls statistics will display any polls that the teacher created and published for students to answer. this can vary from free-response questions, multiple-choice questions, true-false questions, or yes-no questions.

Attended

• This will give the statistics on which students attended the conference, what time they joined, and the total amount of time that they were present at the conference.

Did not attend

• This displays the statistics for the students who had not attended the conference. Teachers are able to select a certain number, or all students to notify if they did not attend the meeting. This will also notify the students' parents and will display a notification status labeled "Notified" once the teacher has successfully sent out a notification to the student(s) and parent(s).

Export Stats

• Clicking on Export Stats will create and download a file of all the conference stats onto the currently used computer.

Engagement Stats

• Engagement statistics display each student's engagement while the conference has taken place. These statistics will display:
  • Total number of messages sent by a student
  • The total amount of times a student spoke
  • The total amount of time the student was unmuted for
  • Total number of emojis that the student used
  • Total number of times the student had raised their hand

Archived Conferences

On the Archived tab, teachers can view all deleted conferences, and teachers have the ability to restore deleted conferences using the Restore Meeting button.